A recent death in my extended family has my focus shifted back to organizing information. I’m reminded of my tendency to bounce from one concern to another, just like a pinball careening around corners, hitting bumpers, flippers and walls, each time sent off on a new and different trajectory. Almost six months ago, I wrote about the need to get our financial and household information organized and shared. And I talked about my intent to do so. Intentions are one thing, results another. I didn’t take the necessary actions in the moment when I was motivated. Soon I was banging into another bumper and headed off on a new trajectory with a new priority. Well, I’m back to thinking about organizing my information and I have a new strategy for accomplishing this particular task. Maybe you’ll find it useful in your own life to move forward on a task that has been hanging around for too long. Or maybe you’ll just get another reminder that you, too, should get your financial and household information in order! If you don’t have the patience for my long story, scroll down to the end for the actionable tips--you won’t hurt my feelings.
Wake up call
Late last Thursday evening, I got a text from my younger brother. His family was in Arizona on a snake hunting vacation. I figured he was probably sending yet another photo of a bucket list rattlesnake find…maybe that sidewinder or Arizona blacktailed. Instead, he was letting us know that they were packing up and heading back to California, having just received word that his father-in-law had died. Quite unexpectedly.
My heart goes out to my sister-in-law and her whole family. What a shock! I can’t help but think of my sister-in-law’s mom who just lost her life companion. How do you prepare to have everything you’re accustomed to in your daily life tossed into life’s big blender? Emotionally, you probably can’t be ready for a sudden death. But maybe we can do a little prep work to ease the logistics of managing a death or incapacitation. This way we can conserve our energy for the grieving and adjusting we’ll need to do without being overwhelmed by the tasks of stepping in to take over all of those things someone else had done, possibly for years or decades.
Late last Thursday evening, I got a text from my younger brother. His family was in Arizona on a snake hunting vacation. I figured he was probably sending yet another photo of a bucket list rattlesnake find…maybe that sidewinder or Arizona blacktailed. Instead, he was letting us know that they were packing up and heading back to California, having just received word that his father-in-law had died. Quite unexpectedly.
My heart goes out to my sister-in-law and her whole family. What a shock! I can’t help but think of my sister-in-law’s mom who just lost her life companion. How do you prepare to have everything you’re accustomed to in your daily life tossed into life’s big blender? Emotionally, you probably can’t be ready for a sudden death. But maybe we can do a little prep work to ease the logistics of managing a death or incapacitation. This way we can conserve our energy for the grieving and adjusting we’ll need to do without being overwhelmed by the tasks of stepping in to take over all of those things someone else had done, possibly for years or decades.
Life choices and being a good Scout
I think about preparing for an uncertain future (yes, this control freak just wrote the words “uncertain future”!) in two different ways. First, we make choices about how we live right now that have an impact on how much flexibility we’ll have in our uncertain futures. Then we’ve got the more one dimensional, logistical tasks of leaving records for those who will follow us.
What does a sudden death mean for the surviving partner? Of course, she has lost her companion and life partner, so daily life won’t be the same. Will the life they built and planned together fit for her on her own? Did they just buy an RV and truck, planning to take camping trips? Does the widow have any desire to use it now? Will she be capable? What about the house, where they raised their kids, that they’ve recently renovated? Will she be able to maintain a five bedroom house with a swimming pool? Will it be a comfort or an albatross?
Does it help to have tried to imagine, in advance, what life would look like without our partner? Are we better off to make the best plans we can to live our dreams as a couple, then deal with death or disability when (death) and if (disability) it comes? Like everything in life, it’s a balance. A little bit of prep goes a long ways—disability insurance is a good thing to have when the primary breadwinner is unexpectedly unable to work during her prime earning years.
Insurance isn’t the only form of preparation. We may need to learn new things and acquire skills to be prepared. Part of the reason I’ve always insisted on participating fully in sailing our boats and driving our big rigs is my desire to be self-sufficient…cause I may unexpectedly need to be. Whether my sister-in-law’s mom can manage the RV and rig on her own or not, I’m glad that didn’t keep them from moving towards their dreams. They did buy the rig for the camping trips they hoped to take and they took at least one of those. Even though it won’t have been the best move financially if the rig now needs to be sold at a loss, how do you compare that dollar loss to the pleasure and excitement that comes from taking steps to realize a dream or those precious memories of shared adventures? I’ll never forget the excitement I felt as we drove from NYC to Long Island to spend our first weekend on Phoebe Alice, our sailboat, when we completed her purchase. Oh the pride of owning our own boat, the possibilities she held! For us, it was a dream come true. I’ve never regretted taking that step.
There is no right or wrong. Life is full of both risks (known and unknown) and rewards. Each of us will find our own balance. We have friends who, in their mid-60s, while still healthy and active, chose to move to a home with no stairs in a town where they could walk to all necessary services (grocery store, post office, bank—who knew that in the future you would be able to do all of this stuff on-line without needing to leave the house) and where medical care was available in close proximity. We made the opposite choice and bought a retirement home that is more than 30 minutes from a town and a tiny hospital of questionable quality but on the side of a mountain with miles of hiking trails right outside our back door—different priorities. The particular choice you make is personal. There is no one size fits all solution. It’s not the path you choose that’s important, but the fact that you thought to choose a particular path. As Jean Chatzky recently said of lattes on the HerMoney podcast “I do not care if you spend your money on coffee, I care that you know that you’re spending your money on coffee.” It doesn’t matter what the decision is, only that you’ve made it consciously.
Whatever lifestyle choices you make, the need to share key information remains. Even before a death sent a wake-up call, Ron and I were reminded of the need to better share information earlier in the week. He was out of town when our internet service went out. Since I work out of my home office, internet service is an absolute necessity. But Ron’s our resident techy and the service is in his name. I didn’t even know how to troubleshoot the problem. While he was contactable, our back and forth, trying to figure out where things were (account info, log-in and password) and who to call (info that turned out to be available on a hard copy of our initial bill in one of his file drawers), delayed our getting scheduled for a service call by more than a day. I wrote about compiling and sharing our financial and household information last February. We pledged then that we would share all of our information in a safe and secure way, so we would both have it and so our executors could find it if both of us were to die. And yet, it isn’t done. We made a small start in buying a tool to help us record everything…but haven’t used it yet.
Does this experience resonate with you? It’s a common experience. We have the best of intentions in the moment but somehow fail to take the necessary steps. The project languishes and we feel guilty. Some of the items on our “to do” list that don’t get done turn out not to really matter…and some will have us wishing we had made different choices and gotten them done. To move forward, we need motivation (which waxes and wanes a la pinball machine) and time. Spoiler alert: don’t be disappointed, I don’t have the key to finding an extra 12 hours in your 24 hour day.
Motivation: we need to get something done while we’re feeling fired up, something more than just adding the project to our “to do” list. Remember the popular Voltaire quote “The best is the enemy of the good”? Keep that in mind as you look for your first step forward. I’m invoking Jordan Lee Dooley’s rule of thumb, to do something “incremental, imperfect, implementable”. [Check out Ruth Soukup’s interview with Jordan on her “Do it Scared” podcast.] For right now, Ron and I are going to print out the information we have in our respective password managers and put it in our safe deposit box. That way, there’ll at least be most of our information, mostly correct and pretty much current, in one place while we try to come up with a better system. And it meets Jordan’s criteria!
Time: If I need to add something, like organizing information, to my schedule, I have to omit something else. What will I cut? Work could be a good candidate for the workaholics among us, but I’m pretty satisfied with my work schedule. I don’t watch TV, so that’s out. I can’t in good conscience cut either stretching or walking…they keep me somewhat sane and functional. Reading? Do I need to cut back on the amount of time I spend reading? I hate that thought, but it’s the only other significant use of my time each day. I don’t think there’s a way to eliminate minor uses of time like personal grooming, housework and meal prep. I spend many hours each week with my Dad. Realistically, with his being only about a dozen games away from a perfect 70 home game streak cheering on our minor league baseball team, I can’t cut back on the Dad front, either. So I’ve failed at eliminating something in order to have time to organize information.
If I can’t come up with a straightforward solution to cut something, I’m going to try a backdoor solution instead. Even before Voltaire, Confucius said “Better a diamond with a flaw than a pebble without.” Calling on the wisdom of the ages, here’s my good enough work around: I’ll schedule time for organizing info by blocking it out on my calendar. It’s a bit of a dodge—I’m not picking something to cut, instead I’m picking something to schedule, knowing that other stuff will be displaced, come what may. Full disclosure—this is my plan, but I’m not putting it in action today. I’m headed off to a conference, it’s baseball season, and I have a number of client projects to wrap up before leaving for a camping trip in September. However, I’m committed to doing this on my return.
I’m putting a stake in the ground today, though. When I put down my pen (yes, I’m writing this pen on paper), I’m going to walk over to my computer and print out the contents of my password management program. Later today, I’ll take that print-out to my safe deposit box at the credit union. I’m not going to update the program first, check that it is complete or anything else—that would merely be a cause for procrastination. Nope. I’m just gonna print out what’s there and it’ll be good enough, certainly better than nothing.
Note while editing: I really did it and it feels GREAT to have something done on the information sharing front. It turns out that Ron had completely independently done the same thing, prompted by our experiences in the last week. Tremendous progress in our household on a thorny issue, no nagging required!
Just give me the short story
Try these two life hacks to move forward on a project where you’re stuck:
Do something, anything, today. Follow Jordan Lee Dooley’s rule of thumb and do something “incremental, imperfect, implementable”. Progress will keep you motivated.
If, like me, you can’t find anything to take off of your “to do” list, schedule time for your high priority task first thing in the day (assuming you can be productive in the morning) before the day gets away from you. Accept that something won’t get done, but be happy you’re making progress on your top priority. Maybe we’ll learn by NOT doing which things we can cut!
If you need help resolving an issue that’s keeping you awake at night, give me a call at (336) 701-2612 or send me a message.
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